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This module provides individual student attendance keeping for "school" - ie. half and full days absent as well as
lates and absence reasons. It allows users to view the detail of every day of
the school year. Totals are maintained on a Month, Term, and Year-to-Date
basis. Absences are colour coded for quick, visual impact. Attendance is
entered using a special, powerful utility that allows you to enter attendance
by student name or number, by Home Room, by Club/Team, or by Course. Once
entered, you can view and/or print the list of absences as well as print a
"call home" sheet that contains the students' home phone numbers as well as
parents' work numbers. You have the option of changing the date for viewing and
adjusting attendance for any day of the school year.
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This module tracks course attendance for students on a period-by-period basis over
the complete school year. Schools can create their own coding system for
absences which allows them to see patterns at a glance. It contains files for
Clubs/Teams, Student Absentee Lists for Teachers, Absence Codes plus a
comprehensive utility for entering and modifying attendance. Included is a
utility to select students who have missed classes based on certain criteria
and this utility will run automatically each night to determine if new students
have met the criteria.
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This module provides all of the files and utliities necessary to keep track of each
student's marks, etc., for the current year as well as for past years. There
are special fields for anecdotal comments for each course. The module provides
the ability to print Report Cards and Transcripts of the user's design. It
contains files for students' Current Courses & Marks and Accumulated
Credits plus files for Valid Comments, Current Year's Master Schedule, Course
Descriptions, and Course History plus over 20 utilities including the Exam
Scheduler. There is a routine to determine who is not eligible for graduation
based on current courses, previously taken courses and courses scheduled for
the following year.
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This module is designed to work with schools where each student has an individual
timetable. It includes files for students' Next Year's Courses, Valid Courses,
Master Schedule, Pre/Co/Opp Sequence Courses, Pre-requisite File, plus over 12
utilities to assist with scheduling including a Pre-requisite Checker. The
Module also includes the Semi-Automatic and Automatic Master Schedule Builders
to assist in making better Master Schedules faster than manual methods. The
program can accommodate complex scheduling requirements including octmestering
with any combination of semestered and full year courses and up to 14 unique
days in a schedule and an unlimited number of periods per day.
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This module tracks discipline incidents for each student. Each time a student has a
discipline-related incident, you can track the type of infraction, where it
occurred, who else was involved, and what the resolution was. An unlimited
length description can be added. The program provides the ability to do
statistical analysis on incident types, locations, participants and disciplinary action.
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This module is designed to track student fees for either courses, school fees
(locker fee, student council fee, yearbook, etc.), and/or tuition. The program
allows you to create whatever fee items you wish and apply them to individuals
or groups of students. Course fees are automatically added or deleted as the
courses are added to or removed from students. The tuition fees component can
handle post-dated payments and scholarships can be applied against tuition.
Individual student's fees can be viewed as part of their complete record.
Although not a true double-entry system, transactions can only be removed by
entering a reversing entry. Routines are provided for recording payments,
printing reports, and handling post-dated cheques.
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Trevlac is pleased to announce that we have developed a special First Nations screen
within our student management software package known as The School
Administrator. This screen contains fields that are specific to First Nations
and their reporting requirements to INAC for reports like the Nominal Roll and
Special Education forms. It is expected that not only would First Nations
schools benefit from this initiative but also First Nations Education
Authorities which do not have their own schools could also use our software to
track their students who are getting their education off the reserve. It would
allow these Authorities to maintain and print the Nominal Roll for the students
from their reserve. In addition to developing the special screen, we have also
developed the ability to print the Nominal Roll and certain Special Education
reports. We will also be developing the ability to electronically transmit the
Nominal Roll information to INAC. We feel that this initiative will help First
Nations with their reporting requirements not only to their provincial
jurisdiction but also to INAC. We would like to work more closely with our
First Nations customers to develop additional program features which would
streamline their reporting requirements and make these tasks easier. These
First Nations-specific features are available at no additional cost to our
First Nations clients.
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This is a special program that can run in schools that have workstations
attached to the administration network and that are accessible to teachers.
These workstations would likely be located in classrooms. This program accesses
the main database using a web browser which means that the same interface could
be used by teachers to enter data via the Internet from home provided the
school had a secure server. Teachers can enter attendance and marks, book a/v
equipment and other school facilities, provide student counts to the office for
such things as lunch menu items or other items where a count of the number of
students is required, as well as enter discipline incidents. This program is
totally integrated with The School Administrator
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This program is supplied along with the Teacher Program. Each teacher is
provided with a UserName and Password and they have access to only their own
courses so that database security is maintained. The program provides the
ability for teachers to log into the main school database over the Internet so
that they can enter Attendance or do Mark Entry from home or some other
location. Teachers can also maintain the Assignment, Homework, and Projects
that are viewable by parents/students through the Remote Access program. There
is an interface between this program and the Audio Visual Equipment Booking
routine in the main program so teachers can book school resources. Anecdotal
Notes can also be added to each teacher’s Home Room for inclusion on a report
card. As they can from their school desktops using the Teacher Program,
WebTeacher allows teachers to choose a class, view students, and enter either
Course or Home Room attendance on a daily basis. Any prior entries made in the
main office can be viewed by the teachers. Teachers have the ability to print
their class attendance as well as view it by month with all students’
absences/lates appearing in grid format. When using the Mark Entry feature, the
marks that can be entered by teachers are controlled by the main program so
that teachers cannot mistakenly enter marks for the wrong term. Teachers can
choose what entries they would like to make including marks, attendance values,
work habit codes, and make anecdotal and/or canned comments. The Comment bank
available is the same one that is available in the main program. Once entered,
both attendance and marks are stored directly into the database of the main
program with no intermediary step.
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This program provides parents and students access to student information over
the Internet provided that they have a valid UserName and Password. Each
student is provided with their own UserName and Password but families can be
connected so that parents can use one Family UserName and Password and have
access to all of their children attending the same school. Once logged in,
parents can see a wide range of information that is maintained on their child.
They can view Contact Information including address, parents’ and emergency
names, contact phone numbers with the ability to email the school with any
changes. Daily Attendance detail of School and, if maintained, Course
attendance can be viewed. The student’s daily timetable with period times,
course, teacher, and room is available. The student’s Current Courses with a
course description, teacher name, room, time slot, and most recent marks are
available plus they have the ability to email each subject teacher if the
school allows. The student’s completed Course History including diploma
requirements can be viewed. Teachers can post homework assignment and project
information by course for parents to view. More extensive is the ability of
parents and students to enter Course Choices for the coming school year. This
feature takes into consideration, and parents can view, the courses that the
student has successfully completed, the courses that he/she is currently
taking, and the course requirements for the diploma that the student is working
towards. The interface helps the parents/students make intelligent course
choices based on the desired diploma. Once completed, the course choices are
passed to the main program for review by a Guidance Counsellor prior to being
saved in the student’s record. An interactive Parent/Teacher Interview
Scheduler allows schools to setup time slots for parent interviews and parents
to log on and develop and print their own Interview Schedule. This feature
interfaces directly with the main school program so that any bookings made by
parents are automatically reserved and are viewable by school staff within the
main program. The school staff can also print Teacher Interview Schedules in
preparation for the interviews. The Remote Access program requires that the
school use an MS SQL database so that the proper level of security can be
maintained when connected to the Internet. We have developed sophisticated
security routines to insure the privacy of student data.
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This program provides teachers with a web-based, fully integrated program for keeping track
of students' tests, quizzes, projects, etc. throughout a term or the school
year, compile them into a term or final mark and submit that mark along with
comments, etc. to The School Administrator for inclusion on a report card or
transcript. The program can be accessed by anyone from anywhere over the school
network or Internet with the proper security clearance. It is fully integrated
into The School Administrator so that seamless transfers can take place. The
Gradebook Administrator was written using Microsoft .NET and uses an MS SQL
database for Internet security but can interface with schools that are running
either a Visual FoxPro or an MS SQL database. Since it is web-based, no special
software is required on the users' workstations but Java Script must be
enabled. The server will need to run a copy of MS SQL Server, Internet
Information Server, and .NET Framework V2.0.50727 in order to run the product.
The program gets populated from The School Administrator (TSA) at the beginning
of a term, receives student updates from TSA throughout the term, and passes
information back to TSA at the request of the teacher. It uses a spreadsheet
concept with the teacher being able to create multiple spreadsheets for each
course, determining what each spreadsheet column will represent, determining
what factor each mark will have on the overall term or final mark, and
compiling the data that will be sent back to TSA. The school administration
will determine what information will be required from teachers and teachers can
submit data to TSA at any time.
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